By Karen Moss
Topps Tiles will be saving time and money by enabling paper purchase invoices to be converted into electronic images and made instantly available from within their existing Microsoft Navision solution. At the same time it will allow emailed invoices to be automatically captured into the same process, thanks to a joint solution from Intelligent Capture and K3 Retail.
To increase visibility of invoices across the organisation and to improve the efficiency of the Accounts Payable process, Topps will be able to scan incoming paper purchase invoices with the subsequent images being securely stored.
This will provide invoice transparency across the organisation with immediate access to the invoice from within the existing Microsoft Navision system at the simple click of a button.
To further automate the Accounts Payable process, the solution will also allow Topps to receive PDF purchase invoices via email direct from suppliers. Once received, the solution will automatically import the purchase invoice into the capture process without the need to print or scan the document.
Both the scanned images and the PDF invoices will be processed via one single solution seamlessly integrated with the Microsoft Navision solution recently selected from K3 Retail to help drive business agility and support an improved customer shopping experience.
Nigel Hickman, IT director at Topps Tiles, comments: “By using a ‘scan and shred’ strategy, we can use the document and data capture platform to drive back-office process efficiency within Accounts Payable and other areas of the business. K3 introduced Intelligent Capture and the solution proposed met our needs precisely,
providing a scalable platform - while at the same time minimising any integration concerns due to the partnership the two organisations have.”